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Microsoft Office - Publisher, PowerPoint, and Word

Microsoft's in-application PDF export feature has been found to be problematic for book creation because they do not adhere to standard PDF specs. If you create a project using one of these programs please apply the trouble-shooting help tips below!


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PowerPoint

PowerPoint is not the most sophisticated photo layout application available. As a result, the current OSX PowerPoint version 2011 does not offer the functionality of saving projects in high enough resolution for print. Likely Microsoft made this change to discourage PowerPoint users from using this program in a way for which it was not intended. However, if you have created a PDF with PowerPoint, you will need to run it through a PDF creation software such as FoxIt to make sure that fonts are embedded properly. You can learn more about printing PDFs with us at our PDF Specs page.

PowerPoint Mac 2011

PowerPoint 2011 is not eligible for book creation.

PowerPoint Mac 2008

PowerPoint Mac 2008 offers the ability to create 300DPI PowerPoint presentations,. but you need to ensure you increase the resolution of the presentation to be print quality.

Simply go the "Preferences" menu option, and select "Save As". There you can select the resolution of your presentation. Choose "300 DPI".

We suggest creating your PDF using Adobe Acrobat Pro. A free trial version of this program is offered by Adobe allowing 5 free PDFs. Or, for $10, you have the option to create unlimited PDFs for a month if you want to go the trial and error route.

The most current version of Adobe products do much better creating the PDF for the printer than any of the other file editor products. Please note you will likely see output problems with most all other products!

Note: We do not suggest converting to a PDF using Adobe Acrobat 6 or Acrobat 7 due to the fact that it will be very difficult to get either version to convert correctly and embed the fonts completely. There are also problems with transparencies. According to Adobe, they didn't code Acrobat to convert transparencies (shadow effects, feathering, etc) until Acrobat 6 (PDF version 1.5).


PowerPoint Windows Office 2007

There are a number of issues with PowerPoint 2007 when trying to convert to a PDF suitable for printing. Because of this, we suggest to save your each screen as a large .jpg file - see below:


Creating Individual PowerPoint Slides To Be Uploaded As jpgs

Powerpoint has the ability to save each slide as an individual jpeg. There is one trick --- you will need to increase the resolution of the presentation to be print quality. So, in powerpoint you will need to select file, page setup, choose custom as your "slides sizes for" option, increase the size width and height to 3 times the dimensions of the book you plan to create. (Ex. for a 9x7 book the page size should be 27 inches x 21 inches). Select ok.

Then select file, save as, for the "save as type" select JPEG File Interchange Format and select save. Each slide from Powerpoint will be saved as a JPEG. You can then upload your jpeg images to the book designer.

For Older Versions of PowerPoint (Windows 2003, Mac 2004 or older)


  1. In PowerPoint, select File -> Page Setup from the menu bar and choose "Custom" as your "Slides Sizes For" option.
  2. Increase the size width and height to 3 times the dimensions of the book you plan to create. (Ex. for a 9x7 book the page size should be 27 inches x 21 inches, or for a 8.5x11 book, the page size should be 25.5 inches x 33 inches). Select ok.
  3. Create your PhotoBook like you would any slide show, however be VERY CAREFUL about Cropping And Bleed. Do not put important visual elements near the edges.
  4. When you are done, select File -> Save As from the menu. For the "Save as Type" select "JPEG File Interchange Format" and select Save.
  5. Each slide will be saved as an individual JPEG file in a folder. You can then upload each image to your gallery (or to save time, you can zip up that whole folder and upload it to your gallery).

Publisher

FAQ

I am using Microsoft Publisher to lay out my pages. All the font options are checked. When I print to PDF, I have a special print definition file that forces inclusion of the Fonts. The file shows an increase in size when I force embed the fonts and the PDF file properties list the fonts as included. I am not sure what else I can do to make this work.

Actually, Microsoft Publisher has been known to cause problems with printers. For some reason they create 3 images of your original file to compose their image. Then when the book prints some of the pages have this odd banding problem.

Please don't use MS Publisher to create a PDF.

Instead we suggest creating your PDF using Adobe Acrobat Pro. A free trial version of this program is offered by Adobe allowing 5 free PDFs. Or, for $10, you have the option to create unlimited PDFs for a month if you want to go the trial and error route.

The most current version of Adobe products do much better creating the PDF for the printer than any of the other file editor products. You likely will see output problems with most all other products!

Please Note: We do not suggest converting to a PDF using Adobe Acrobat 6 or Acrobat 7 because it will be very difficult to get either version to convert correctly and embed the fonts completely. There are also problems with transparencies. According to Adobe, they didn't code Acrobat to convert transparencies (shadow effects, feathering, etc) until Acrobat 6 (PDF version 1.5).


Good luck and let us know if you have any tips to share with others!


Comments

DPI needed for 14x11 book?

by JDai, 02 Oct 2012 (04:09 UTC)
Is 300 DPI in PowerPoint good enough to produce sharp, vibrant, and detailed enough pages for the 14x11 books? Do I need to increase the DPI? Thanks.

Re: DPI needed for 14x11 book?

by PrestoPhoto Support, 02 Oct 2012 (14:15 UTC)
JDai,

Greetings from PrestoPhoto!

We suggest the resolution to be 300dpi!

Here is our trouble-shooting page for Powerpoint to review: http://www.prestophoto.com/wiki/Microsoft+Publisher,+PowerPoint,+and+Word

Powerpoint and Word have yielded inconsistent results for printing when the file is generated directly. These softwares can be problematic because they do not adhere to standard PDf specs. If you have access to Adobe, Acrobat Pro, that produces the most reliable PDF for printing. If this is not available, Neevia is free PDF generator that should work - http://www.neevia.com/ We suggest generating the PDF with one of these.

Best,
PrestoPhoto support
support@prestophoto.com

PowerPoint DPI

by Alyssa, 12 Apr 2011 (16:04 UTC)
Hi. I am using powerpoint to create my pages. However, when I increase the page size as suggested and save the slides as jpeg, the DPI is still 96. I know that for printing a 300 DPI is recommended. Will this be okay, or is there something else I should be doing?

Thanks!

by Andrea, 05 Jan 2011 (00:53 UTC)
Hi, I am also using Adobe Pro 9 and Powerpoint 2007. When I change the pdf resolution to output from Powerpoint I'm not sure which of the following conversion settings to select:
High Quality Print
PDF/A-1b:2005(CMYK)
PDF/A-1b:2005(RGB)
PDF/X-1a:2001
PDF/X-3:2002
Press Quality

Thanks!

Re:

by PrestoPhoto Support, 05 Jan 2011 (18:00 UTC)
Andrea,

Greetings from PrestoPhoto and thanks for your interest.

Here's a link to our website about PDF Specs that should help :)

http://www.prestophoto.com/wiki/PDF+Specs

Please let us know if you need anything else!

PrestoPhoto support

Powerpoint 07 w/ Adobe Acrobat Pro 9

by Jonathan Fellows, 26 Nov 2009 (01:27 UTC)
Hi,

Question: If I create my 11 x 8.5 book in Powerpoint, using a custom page size of 11.25 x 8.75, and then export to PDF using Acrobat 9 Professional, will that work ok? I seem to be able to set the resolution for the output pdf.

Re: Powerpoint 07 w/ Adobe Acrobat Pro 9

by Kettie Mooney, 26 Nov 2009 (18:51 UTC)
Jonathan,

Yes, we accpet PDF's, check out our web pages on PDF's and that should help you :)

http://www.prestophoto.com/wiki/index.php?structure_id=430

Happy Thanksgiving!!

Kettie
PrestoPhoto support

Mac Powerpoint 2008: Sizing options

by Nikki Rose Ty, 21 Mar 2008 (12:14 UTC)
I am able to adjust resolution settings for Powerpoint slides in Mac Powerpoint 2008, does this mean that I will NOT have to adjust the images in Page Setup to three times the size they are suppose to be? confused

Note: I changed the DPI from 72 to 300.

Here is the screenshot:

Image

Thank you!